Logistics Officer

Job description

Our Client is an Agro based company looking towards hiring for a Logistics Officer for their Dubai office
Division/Department: Supply Chain Department
Reports to: Senior Supply Chain Officer
Location: Dubai
Exp. Required in Years: 1 to 2 of experience in Supply Chain Management
Qualifications:

  • Holder of a Bachelor Degree in Business Administration
  • 1 to 2 years of experience in Supply Chain Management
  • Arabic and English Language Proficiency, French is a plus
  • Microsoft Office Proficiency

Competencies:

  • Excellent Verbal and Written Communication Skills
  • Good Time Management
  • Strong Team Player

Duties and responsibilities

  • Obtain the Proforma invoice (PI) and purchase order (PO) to be sent to supplier.
  • Prepare PI to be sent to our local Subsidiary in Africa to issue the Import Permit or Form M.
  • Coordinate with the finance department in Nigeria on the type of payment that will be made in case Bills of Collection or Letter of Credit.
  • Handle LC Import preparation with the concerned bank and share it with the supplier for confirmation before sending the signed original application to our bank.
  • Place the shipment with the shipping line chosen by the head of Shipping Department in coordination with the supplier.
  • Follow up with the supplier on the documentation process to be confirmed before sending the original (commercial invoice, packing list, COA, COO, Manufacturer, Bill of Lading, CRIA…).
  • Prepare all the documents that will be sent to our subsidiaries in Africa (Final Invoice, Packing List, CCVO, COA, B/L…) and fill the requested data on Dolphin System and send a scanned copy to the Shipping department in Africa to start the clearing process and issue the related document (PAAR…).
  • Provide the accounting department with the requested documents (commercial invoice, bill of lading, final invoice and credit note if available) mentioning the payment term with the supplier and Africa.
  • Coordinate with insurance companies and confirm that all orders are properly insured.
  • Insure to receive the AWB number of the original documents sent from the supplier for tracking (commercial invoice, packing list, certificate of analysis, manufacturer certificate, CRIA, COC and BL….)
  • Review the set of documents sent by the supplier and prepare the covering letter before sending them to Africa through Bank or DHL. Job Description Form
  • Send original documents and provide the concerned employees in each subsidiary with the AWB for tracking and proceed with the clearing process.
  • Coordinate with the graphic design department to prepare the product art work (package/label) and then send them to the supplier before initiating production.
  • Review the art work sent by supplier to check the accuracy of all the details mentioned on the package.
  • Update all the data (Form M, BA number, payment due date, bank details) on the system.
  • Follow up with accounting department regarding payments and transfer done to the supplier.
  • Organize and maintain hard copy and electronic documentation supporting order fulfillment.

To learn more about the role, email resume to

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